THE THREE TYPES OF COMMUNICATION FOR CREMATION SPECIALISTS

Imagine you’re at CANA’s 105th Convention in Washington, D.C., listening to a session you’ve been looking forward to for months. The presenter is known for their excellent communication skills. How do you picture this scene?
If we think about the three types of communication – verbal, nonverbal and written – then:

1. Verbal communication. When communicating verbally, you use your words and tone of voice to share information with others. If the speaker is a great verbal communicator, you might hear them clearly pronouncing their words, telling a straightforward story and emphasizing key points.
2. Nonverbal communication. Nonverbal messages include your body language, facial expressions, physical appearance and actions. If they are a skilled nonverbal communicator, you might see them dressed sharply, standing tall on the stage and pairing facial expressions and gestures with words.
3. Written communication. Written messages are text-based and communicate meaning when read. If they are a great written communicator, you might see their points clearly summarized in their presentation or read a concise and persuasive email recap in your inbox.

Just like this presenter, you can become a more skilled communicator by using verbal, nonverbal and written communication effectively.

​TIPS FOR EFFECTIVE COMMUNICATION

So what are some key considerations when you’re working to improve your communication? Let’s look at the same types of communication again:

VERBAL

“HithankyouforcallingABCFuneralHomemynameisJames”

Their first response to that greeting might be along the lines of, “…um?” – not an engaging start.

When the ringing phone has interrupted something we’re doing, it can take a moment to shift gears. But you shouldn’t let your communications suffer for it. Pause and take a deep breath to ready yourself for the call. Adopt a warm tone and speak slowly and confidently to tell them you’re present and engaged. Your tone should match your message and make your first impression the right one. Not to brag, but I’ve often been confused for a pre-recorded message when I answer the phone. Sure, it means people often start pressing buttons in my ear, but I know they’re convinced of my professionalism!

NONVERBAL
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Even if you’re not paying attention, your actions will communicate meaning. Be aware of your gestures, facial expressions, clothing and body language. Pair these nonverbal cues with your words to make your message and meaning clear.
And even when you’re not actively communicating, your body can give the impression of attentiveness, interest and confidence. Try sitting up straight and keeping your body language open by uncrossing your arms and legs.
Still need to be convinced? Get a little help from Friends:

WRITTEN

​“Thnak you for meeting w/me today. I look foward to serving you famly.” 
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Even if you had a productive meeting with the client-family, you could ruin your credibility if you sent a follow-up riddled with errors. Always re-read before sending, keep communications brief but clear, and have a plan before you start writing so you remember everything that needs to be included.

​MAKE A LANGUAGE CONNECTION

Without thinking about it, funeral professionals might use jargon and euphemisms to be accurate and convey dignity and professionalism. Unfortunately, families often use different words, and this can lead to misunderstandings. When using verbal and written communication, take time to think about your phrasing and always use language the family is comfortable with.
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The difference between ashes and cremated remains is the most common example in cremation. While we use cremated remains to distinguish between chimney ash and the bone fragments following cremation – plus the emotional distinction between wood and a loved one – a family is less aware of what to expect.  Not to mention operational terms like first call and casket can require additional clarification and sensitivity to what clients know about funeral service. We don’t need to correct their language or word choice. We should mirror their language and, as appropriate, respectfully share the professional term to describe what they can expect.

practice makes perfect

By using these three types of communication more effectively, you can become a more skilled communicator. Here’s a helpful checklist of questions to ask yourself:

• Verbal: Am I speaking slowly and confidently? Am I staying on topic? Does my tone of voice match my message?
• Nonverbal: Does my body language and appearance match my message? Am I pairing my nonverbal cues with spoken words? Are my gestures open and friendly?
• Written: Did I plan out my writing? Is my message clear and concise? Did I proofread my work for correct grammar, spelling and punctuation?

The best part about practicing your communication is that you don’t have to wait until you’re at the arrangement table. You can see how approaching the check-out counter with an open expression and eye-contact changes the interaction at the register. You can cut back on your *darn autocorrect messages by taking that extra second to re-read before sending. Effective communication makes a difference throughout your life!

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This post is excerpted from CANA’s online and on-demand course on Communication Skills Fundamentals. This one-hour course gives practical examples of effective communication techniques, including authentic and empathetic communications and overcoming roadblocks.

"My background in providing value and communicating value was reinforced in this course,” complimented Philip Flores of Cremation by Water LLC in Arlington Heights, Ill. about this course and the CANA-Certified Cremation Specialist program. “I can speak to it all day long with my staff, but having a professional association reinforce beliefs and communication styles reassures my support in this particular membership."
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Communication Skills Fundamentals can be taken anytime, or participants can register to become a CANA-Certified Cremation Specialist and take this course with seven others that are designed to take your skills to the next level.

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Brie Bingham is the Membership & Marketing Manager for the Cremation Association of North America (CANA).